Program Information and Policies

Covid-19 Updates

For the latest information, please continue to visit the University’s Safe Campus website and the Professional Educator Licensing and Standards Board (PELSB) COVID-19 Updates website.

Email

Your assigned student email (@umn.edu) is the official means of communication from the University and CEHD. Check your assigned email regularly. Failure to do so may result in missing information vital to your success in the program. It is possible to forward your email to another account (for example: gmail, yahoo, etc.); however, you risk losing important information due to provider spam settings. If you choose to forward email to a personal account, you are still responsible for all information sent to your email, including attachments.

Update Personal Information

Your Name

Your primary/legal name is the default name the University of Minnesota uses in communications and reporting. However, you can set a preferred name or diploma name in the MyU: My info tab.

If you want to change your legal name, please complete the Legal Name And/Or Gender (Sex) Change form, along with the required documentation (court order, marriage certificate, certification of naturalization, international students only can submit a passport/visa). Please allow up to seven business days for processing.

You may contact the U Card Office after your preferred or primary/legal name change has been processed to find out how to obtain a new card.

Contact information

In MyU: My Info, click the Edit button to add or change the following contact information:

• • Address(es)
  • Phone number(s)
  • Email account(s)
  • Emergency contact(s)

The University’s official means of communication with you is your assigned email account. You will receive important information on this account throughout the year. Also note that emergency contact information is required. Please keep your contact information up to date.

Pronouns, gender identity, and assigned sex

You can add your pronouns and or gender identity to your student record by going to MyU: My Info. More information about pronouns and gender identity and where the information appears in the University system is available.

To update your legal gender on your University record, please complete the Legal Name And/Or Gender (Sex) Change form and return it to the address listed on the form. You will need to submit documentation (a copy of your driver’s license, court order, or passport/visa) along with your request form.

*Note: The University of Minnesota student and human resources systems only allow female/male legal gender options at this time. The University is working on updates to this system to allow a third non-binary option. If your documentation has a different legal gender option listed than what you are able to select on this form, please contact the Office of the Registrar at asrfiles@umn.edu to discuss how to proceed.

View the University’s Gender Equity & Access Policy for more information.

GPA/Grade Requirements

Remaining in good academic standing includes meeting the 2.80 (on a 4.00 scale) minimum GPA requirement each semester. All courses must be completed with a grade of C- or higher. Students who fall below the program’s minimum GPA requirement may be terminated from the program. Students must have a 2.80 overall GPA for courses included on the degree plan at the time of audit for degree clearance.

Grading Options

The maximum number of University S/N (pass/fail) credits permitted within the total University credits in the degree is 20.

For Masters of Education (M.Ed.) degrees, up to 10 credits may be taken S/N.

Student Incompletes

Transcript Evaluation

To request a transcript evaluation, please follow the steps described in the Substituting Program Requirements section above. Your coursework must be completed at regionally accredited post-secondary institutions in the U.S. to be considered for meeting the program and licensure requirements. A copy of the official transcripts must be submitted and stored in your student file upon final approval.

If you completed coursework at a university outside of the United States, your transcripts must be evaluated by a professional credential evaluation center by requesting a “course-by-course” evaluation. This process can take 4-6 weeks. You may choose any member of the National Association of Credential Evaluation Services or the Association of International Credential Evaluators to do the review.

Enrollment Policies

• • Undergraduate Enrollment Policies
  • Graduate Enrollment Policies

Student Conduct Code – Scholastic Dishonesty/Plagiarism

Academic integrity is essential to a positive teaching and learning environment. All students enrolled in courses are expected to complete coursework responsibilities with fairness and honesty. Failure to do so, by seeking unfair advantage over others or misrepresenting someone else’s work as your own, can result in disciplinary action. Scholastic dishonesty includes plagiarism, cheating, unauthorized collaboration, fabricating information and obtaining grades or honors dishonestly. The full definitions of scholastic dishonesty and plagiarism are outlined in The University Student Code of Conduct. 

Please review these tips for how to avoid scholastic dishonesty provided by the Office for Community Standards (OCS), as well this guide on frequently asked questions about using generative artificial intelligence (AI) tools in your classes.

Instructors are expected to provide clear standards regarding academic work expectations in the course syllabus. It is the responsibility of all students to understand the standards and methods of proper attribution and to clarify with each instructor the standards, expectations, and reference techniques appropriate to the subject area and class requirements, including group work and internet use. Students are encouraged to seek out information about these methods from instructors and other resources and to apply this information in all submissions of academic work.

If you are confronted with allegations of misconduct, the University has a process in place to resolve the issue. Review the Student Conduct Process outlined on the OCS website for detailed information. You can also obtain the assistance of an ombudsman through the Student Conflict Resolution Center to help you through the process.

Note: OCS does not assist with academic performance issues. Review the Conflict Resolution/Grievance Process (below) for more information about resolving those disputes.

Conflict Resolution/Grievance Process

The University of Minnesota takes student complaints and grievances seriously and has processes in place to ensure that complaints are addressed appropriately and in a timely manner. There are a variety of channels for complaints and grievances based on the nature of the situation. Students may wish to contact the Student Conflict Resolution Center or similar support services for advice and possible mediation. The University has a specific Conflict Resolution Process for Student Academic Complaints.

Complaints regarding discrimination, sexual misconduct, nepotism, or related retaliation must be filed with the Office of Equal Opportunity and Title IX. If a student is filing related complaints under both this policy and with the Office of Equal Opportunity and Title IX, the college may delay the start of the academic complaint review until the resolution of the complaint by the Office of Equal Opportunity and Title IX.

Sexual Harassment, Sexual Assault, Stalking, and Relationship Violence Policy

The University of Minnesota is committed to taking prompt and effective steps intended to end sexual harassment, sexual assault, stalking, relationship violence, and related retaliation, prevent their recurrence and, as appropriate, remedy their effects.

The University policy on Sexual Harassment, Sexual Assault, Stalking and Relationship Violence outlines definitions and procedures related to these types of misconduct.

The policy defines sexual harassment as follows:

• • Quid pro quo sexual harassment occurs when a University member conditions the provision of a University aid, benefit, or service on an individual’s participation in sexual conduct.
  • Hostile environment sexual harassment occurs when unwelcome conduct on the basis of sex, gender, pregnancy or related conditions, gender identity, gender expression, or sexual orientation is severe, persistent or pervasive and:
    • unreasonably interferes with an individual’s employment or educational performance,
    • creates a work or educational environment that an individual finds, and a reasonable person would find, to be intimidating, hostile or offensive, or
    • effectively denies an individual equal access to a University program or activity.
  • Title IX sexual harassment is a subset of sexual harassment that occurs in the United States and: 1) on campus; 2) as part of the University’s operations; 3) in locations, events or circumstances over which the University exercised substantial control over both the respondent and the context in which the prohibited conduct occurred; and/or 4) in buildings owned or controlled by a student organization that is officially recognized by the University. Title IX sexual harassment occurs when:
    • a University employee conditions the provision of a University aid, benefit, or service on an individual’s participation in unwelcome sexual conduct; or
    • unwelcome conduct on the basis of sex or pregnancy or related conditions (not including conduct on the basis of gender, gender identity, gender expression, or sexual orientation) is determined by a reasonable person to be so severe, pervasive, and objectively offensive that it effectively denies a person equal access to the University’s education program or activity.

Sexual harassment may include conduct that is verbal, nonverbal, graphic, and/or physical. Individuals of all genders can be victims of sexual harassment, and the complainant and respondent can be of the same or different genders. The following conduct may lead to a decision that a respondent engaged in one or more of the above-described forms of sexual harassment:

• • Unwelcome sexual advances, including touching or sexual comments.
  • Implicit or explicit requests for sexual favors in exchange for employment or academic benefits.
  • Distributing ratings of individuals’ attractiveness or sexual activity or performance.
  • A pattern of sexually suggestive comments, jokes, or gestures.
  • A pattern of disparaging comments or jokes about certain genders or based on gender stereotypes.
  • Sexual exploitation: Taking sexual advantage of a person, which may include, but is not limited to, unwelcome: (1) exposure of one’s genitals to another person; (2) distribution of sexual information, images, or recordings of or about another person; (3) observation or recording of sexual activity or nudity where there is a reasonable expectation of privacy; and (4) knowingly transmitting sexual infections or diseases without the other person’s knowledge.

Such conduct has the purpose or effect of unreasonably interfering with an individual’s work or academic performance or creating an intimidating, hostile, or offensive working or academic environment in any University activity or program. Such behavior is not acceptable in the University setting. For additional information, please consult Board of Regents Policy on Sexual Harassment, Sexual Assault, Stalking and Relationship Violence.  Also, see the University of Minnesota Sexual Harassment in an Internship document for resources, reporting, and accommodations.

Access to Educational Records

In accordance with University of Minnesota Board of Regents’ policies on access to student records, the University shall maintain the privacy of student education records. Student education records shall be disclosed only to the student, to persons within the University with a legitimate educational interest, to persons authorized by the student to receive the student’s education records, and to persons authorized to receive education records without the student’s consent. Some student information – name, dates of enrollment, enrollment status, college, class level, major, adviser, academic awards and honors received, and degrees earned – is considered directory information and is available to the public. In addition to public records, anyone with a University internet ID and password can log into People Search to look up University members. By default, People Search shows the information included in your directory information, plus your University email address. Additionally, some of your information (mailing address, email address, telephone number, and University ID photos) is designated as limited directory information which is made available to student groups, staff, and faculty at the University of Minnesota by request. You can make your directory information private in the My Info tab of MyU at any time throughout your academic career. Students have the right to review their educational records and to challenge the contents of those records. More information on student records privacy and access can be found on the One Stop website.